REVIEWERS

Reviewing

When an author makes a submission, a confidential review process is initiated. The aim of the review process is to make an appropriate and timely decision on whether a submission should be published. Such decisions are based on proper review by well-qualified and impartial reviewers. Authors have the right to expect prompt, clear, and specific feedback. To facilitate this process, a submission must follow publication requirements and authors must be attentive in responding to questions.

Thus authors can expect ENRICHED PUBLICATIONS to

·         Keep them informed on the status of their submission

·         Use impartial reviewers

·         Issue timely review and clear feedback

·         Maintain confidentiality.

And ENRICHED PUBLICATIONS expects authors to

·         Submit their work to only one publication at a time

·         Follow submission requirements, e.g., topic areas, page limits, accurate citations, originality, cleared rights, designated contact, acknowledging contributions to work appropriately

·         Respond appropriately and in a timely manner to reviews

·         Respond to reviews with one voice even if there are multiple authors

·         Respond positively to requests to act as referee for other papers.

Reviewers

ENRICHED PUBLICATIONS recognizes that the quality of a refereed publication rests primarily on the impartial judgment of their volunteer reviewers. An editorial board or program committee should approach an individual reviewer infrequently and only with a manuscript that both comes under the reviewer's expertise and meets the publication guidelines. (Note that some magazines do not formally review all articles, and that many SIG newsletters and some magazines do not referee articles.)

Thus reviewers can expect ENRICHED PUBLICATIONS to

·         Maintain their anonymity

·         Ask them if they are willing to review before the submission is sent to them. The deadline for the review will accompany its request.

·         Provide guidelines on what constitutes a reviewing conflict of interest

·         Request them to review only submissions for which the editor feels they have expertise, and request only a limited number of reviews over the course of a year

·         Recognize that they have the right to decline a requested review

·         Give a reasonable length of time for a review, where the particular length of time depends on the publication

·         Not routinely ask them to make up for delays introduced by other participants in the reviewing cycle

·         Not ask them to provide reviews for submissions that do not satisfy either stated publications requirements (e.g., page count restrictions) or which are obviously inappropriate for the publication

·         Acknowledge their efforts in the publication process, while maintaining confidentiality of which submissions they reviewed

·         Inform them of the editorial decisions for the submission, including the author-visible portion of reviews

·         Tell them who will see their review

·         Recognize that reviewers own the copyright for their reviews.

And ENRICHED PUBLICATIONS expects reviewers to

·         Make known to the requesting editor any possible conflicts of interest

·         Review the submission by the agreed-upon deadline

·         Understand the charter and reviewing standards and procedures of the publication

·         Read the entire submission carefully, prepare the review with care, apply professional judgment, use appropriate language in a review, and fill out provided review forms in full

·         Adequately document in their review the reasons behind their recommendations

·         Review subsequent revisions of a submission that they initially reviewed, should the editor feel that is appropriate

·         Maintain the confidentiality of the existence and status of submissions of which the reviewer becomes aware

·         Not use results from submitted works in their works, research or grant proposals, unless and until that material appears in other publicly available formats, such as a technical report or as a published work

·         Not distribute a submission to anyone unless approved by the editor handling the submission

·         Maintain the anonymity of the other reviewers, should they become known to that reviewer.

Editors, program chairs and program committees

ENRICHED PUBLICATIONS recognizes that editing a publication is a major task performed by volunteers, and for some magazines, by professional staff. ENRICHED PUBLICATIONS seeks to provide editors and program chairs and committees with the maximum possible support so that they can effectively complete their task. In return, editors and program chairs and committees must be conscientious in managing the review process.

Editors and program chairs and committees can expect ENRICHED PUBLICATIONS to

·         Provide the clear, effective, and moral support of the publisher

·         Provide a clerical and software infrastructure that supports tracking submissions and administration of publications

·         Provide the training, documentation, and support needed to use effectively the manuscript tracking systems provided by ENRICHED PUBLICATIONS

·         Work with appropriate vendors to implement the confidentiality requirements stated in this document in any manuscript tracking system provided to editors and program committees by ENRICHED PUBLICATIONS

·         Have clear, written policies

·         Listen and respond in a timely manner when help or information is requested

·         Recognize that editors and program chairs determine content

·         Recognize that the editor-in-chief or program chair has final rights with regard to content

·         Recognize that the editor-in-chief or program chair appoints the editorial board

·         Abstain from micromanagement

·         Recognize that an editor or program chair can propose changes to the publication's charter and process for publications

·         Specify the term of appointment for an editor or program chair of a publication

·         Have effective appointment and reappointment processes for publications

·         Provide transition support and editor or program chair orientation for publications.

And ENRICHED PUBLICATIONS expects editors and program chairs and committees to

·         Inform the publisher in a timely manner of the status of all submissions

·         In particular to provide clear, timely and impartial feedback

·         Ask for help when needed

·         Be an advocate for their publication and to represent the ENRICHED PUBLICATIONS well

·         Manage the review process in a timely and appropriate manner

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